Chepstow-Cormeilles Twinning Association
Chepstow-Cormeilles Twinning Association is committed to protecting and respecting your privacy and complying with the principles of the General Data Protection Regulation (GDPR). This Policy and Approach sets out the basis on which any personal data we collect from you or that you provide to us through the use of our website, will be processed by us.
We are committed to processing information about you fairly and in a transparent manner and the aim of this document is to provide you with what we are doing with your data.
What is Personal Data
Personal data means any information relating to the personal or material circumstances of an identified or identifiable natural person (“data subject”). This includes details such as your name, address, telephone number and e-mail address. You are not required to disclose personal data in order to use our website. However, if you have asked for newsletters to be sent then we will need your email address.
Purpose for Which Data is Held
We will generally use the (personal) data you have made available to us to send newsletters.
In addition to this, if you are a member of the Chepstow-Cormeilles Twinning Association we need your name, address and other details so that we can provide you with newsletters, updates to current events and arrangements of visits both to Cormeilles as well as our own hosting arrangements for return visits.
We do not share data with any other providers. We do however, share passport details to the relevant authorities when travelling to Cormeilles. Without this, individuals will not be allowed to travel with us.
In individual cases, we are authorised to provide information on your personal data to authorities should such authorities require this data for law enforcement purposes (e.g. prosecution).
We do not sell, trade or otherwise transfer to outside parties your personally identifiable information.
We have implemented technical security measures to protect your personal data against loss, destruction, manipulation or unauthorised access. All our members involved in data processing are obliged to comply with the GDPR and ensure confidentiality in the handling of personal data.
Where personal data is collected and processed, the transmission of this data is password protected to prevent misuse by third parties. Our security measures are revised on an ongoing basis to encompass new technological developments.
In the case of Passport details held, these are deleted once we have returned from each trip to Cormeilles. Each trip will require you to resubmit these details.
Disclaimer for the content of linked external sites
This privacy statement does not extend to the use of any external links that may be included on our websites. If we include links, we endeavour to ensure that they also comply with our data protection and security standards. However, we have no control over the compliance of other website providers with data protection and security provisions. We therefore ask you to refer to the websites of the providers concerned for information on their own privacy policies.
Right to information
You can obtain information at any time on the personal data about you that is held by us. Please contact a committee member (details on the website) if you require such information.
Right of cancellation
In addition, you can withdraw your consent to the collection and storage of your personal data by us at any time. Please contact a committee member (details on the website) if necessary.